Job Details
Coordinator I, Pharmacy Practice Experiences
Staff: Full-time Staff
111410 Pharmacy Instruction
Cover Letter, Resume/CV

The Coordinator of Experiential Education is a full-time position providing support for pharmacy practice experiences at the McWhorter School of Pharmacy. This person works closely with the Vice Chair and Director of Experiential Education, Assistant Director of Experiential Education - Operations, Office of the Associate Dean for Academic Affairs, Samford Univeristy’s College of Health Sciences Attorney, Affiliate Clinical Instructors (Preceptors), Practice Site Coordinators, and all other staff to ensure the school meets all contractual responsibilities for execution of the Office of Experiential Education.

Expectations and Duties Include:

  • Manages the process of scheduling the community and public health introductory pharmacy practice experiences (IPPEs) to ensure optimal student experiential experiences.
  • Confirms enrolled students are registered for the appropriate community and public health IPPE course to meet the program requirements for the Doctor of Pharmacy curriculum with the Office of the Associate Dean for Academic Affairs.
  • Notifies students and preceptors of schedules or changes thereof, to their community and public health IPPE courses.
  • Supports preceptors regarding student assessment forms and documents ensuring prompt and complete documentation consistent with accreditation requirements. 
  • Assist the Director of Experiential Education with grade collection, calculation, and submission for IPPE courses.
  • Maintains positive relationships with affiliate clinical instructors and practice sites.
  • Works in collaboration with the College of Health Sciences Attorney’s Office to accurately processes practice site affiliation agreements.
  • Manages affiliate clinical instructor applications, profiles, onboarding, and appointments as required by the Office of the Provost and in compliance with Accreditation Council for Pharmacy Education (ACPE) accreditation guidelines. 
  • Maintains tracking of preceptor compliance for affiliate clinical instructor appointments and Alabama preceptor licensure.
  • Enters and updates affiliate clinical instructor availability in the data management system.
  • Processes preceptor and practice site disbursements.
  • Identifies and reports site and preceptor related needs in carrying out the experiential components of the doctor of pharmacy degree program.
  • Works in collaboration with the Director with conducting preceptor development programs.
  • Works in collaboration with the Director and Assistant Director to prepare and distribute communications to affiliate clinical instructors from the Office of Experiential Education.
  • Assists the Director and Assistant Director in data management, aggregation, and analysis for experiential office assessment reports and data outcomes.
  • Serves as a liaison between the school's development officer, the Associate Dean of Student Affairs, and the Office of Experiential Education to ensure consistency in outreach to alumni who may also serve the program as affiliate clinical instructors.
  • Assists in the maintenance and forecasting of the Office of Experiential Education’s budget.
  • Periodically conducts IPPE in-person and/or virtual site visits ensuring quality assurance, to generate and maintain site affiliations, preceptor relations, and to document compliance with accreditation standards.  
  • Assists in data management, writing, and reviewing the self-study report to the ACPE.
  • Performs other duties and responsibilities as assigned by the Vice Chair and Director and of Experiential Education, Assistant Director of Experiential Education, Operations and Chair of the Department of Pharmacy.
  • At least three (3) years experience in support role, supporting customers including, but not limited to faculty, staff, and students, using knowledge gained in areas of office administration, processes and procedures or basic Microsoft computer applications to resolve customer issues.
  • Must be technologically adept and proficient in the use of Microsoft Outlook, Word, Excel, PowerPoint, contemporary methods for electronic filing, internet searching, and computer applications including web conferencing platforms.
  • Excellent team-player who exhibits professionalism at all times and works well with administrators, faculty, staff, students, and outside stake-holders
  • Exhibits flexibility and diplomacy in working with a wide range of people. 
  • Strong interpersonal and communication skills (verbal and written)
  • Proactive, self-starter with excellent time management skills who takes ownership of their job and disciplined to independently plan work flow to meet deadlines
  • Problem-solving and decision-making skills when appropriate
  • Highly organized, responsible, strategic, detail oriented, who has a high degree of accuracy and the ability to multi-task.
  • Strong analytical and critical thinking abilities with the ability to analyze, summarize, and effectively present data.
  • Maintains strict confidentiality of affiliate clinical instructor, practice site contract, student, staff and faculty information
  • Willingness to learn additional software programs through training as needed.
  • Demonstrates self-awareness and insight.

Physical Requirements: 

The requirement for this position may include the ability to report to work daily, five days per week from 8:00 am to 4:30 pm. Position requires the ability to remain in a sitting position, the ability to engage in keyboarding for significant periods of time, and the ability to work continuously throughout the day. Individual must be able to talk and hear, both in person and by telephone; use of hands to operate standard office equipment. Should have ability to accomplish errands across the school campus (e.g., Print Shop, Bookstore, etc.). Light lifting is occasionally required. This position requires the staff member to travel occasionally to experiential sites in the state of Alabama to conduct required practice site visits.

Previous experience with learning management systems and E-Value software is preferred, but not required.

40 (FT)